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J.M. DAVIS MEMORIAL COMMISSION

& MEETING AGENDA

J.M. Davis Memorial Commission Members

Rick Mosier,  Chair                         Claremore, OK
Hays Gilstrap
                                 Claremore, OK

Miles Hall                                       Edmond, OK
Justin Harvel                                  Neosho, MO

William R. Higgins                          Claremore, OK

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J.M. DAVIS MEMORIAL COMMISSION
Regular Meeting Held at
J.M. DAVIS ARMS & HISTORICAL MUSEUM
330 NORTH J.M. DAVIS BLVD.
CLAREMORE, OKLAHOMA
Thursday December 7, 2023
9:00 AM

AGENDA
1.    Call to Order.
2.    Roll call to establish quorum. 
      Determine that Notice of Meeting and Agenda were properly posted and meeting is conducted in accordance with the

      Oklahoma Open Meetings Act.
3.    Discussion, consideration and vote to approve or not to approve Items 3 A-C. (These items may be approved by one

       commission motion, unless any commission member(s) desire to have a separate vote on any or all of these items.)
       A.    Discussion and approval of minutes for the September 12, 2023 Special Meeting
       B.    Discussion, approval, and possible action regarding September, October, and November 2023 Vouchers.
       C.    Discussion, approval, and possible action regarding September, October, and November 2023 Cash Balance Sheet.
4.    Curator’s report for discussion.
5.    Discussion and action on accessioning Ration Booklet.
6.    Discussion and action on accessioning Oklahoma Centennial Rifle
7.    Discussion and action on deaccessioning certain Foundation owned artifacts pursuant to settlement agreement.
8.    Foundation report to Commission.
9.    Friends of the Museum report to the Commission.
10.   Discussion and possible action on improvements and repair to HVAC system.
11.    Discussion and possible action on laser shooting exhibit.
12.    Interim Executive Director’s report for discussion, approval, and possible action.
       A.    Activities report.
       B.    Budget Proposal to State of Oklahoma

13.    Vote whether to go or not to go into Executive Session pursuant to Okla. Title 25, Section 307 (B)(1), applications received for

        employment and hiring Executive Director and employment and compensation of employees of the J.M. Davis Arms and

        Historical Museum, the discussion of which matters would violate confidentiality requirements of state or federal law. The

        discussion of which matters would violate confidentiality requirements of state or federal law.

14.    Return to Open Session. Chair’s statement regarding Executive Session.
15.    Chairman’s report on activities related to Search Activity for Executive Director.
16.    Discussion and Possible Action regarding compensation of employees of the J.M. Davis Arms and Historical Museum.
17.    Discussion and Possible Action related to planning for rebranding and improvements to Museum in anticipation of Rt 66

        Centennial and possible grant applications.
18.    Discussion and Possible Action regarding 2024 meeting dates for the Commission.
19.    New Business: Any matter not known about or which could not have been reasonably foreseen prior to the required time of

        posting.
20.   Adjourn. 
 

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