J.M. DAVIS MEMORIAL COMMISSION
Regular Meeting Held at
J.M. DAVIS ARMS & HISTORICAL MUSEUM
330 NORTH J.M. DAVIS BLVD.
CLAREMORE, OKLAHOMA
Tuesday September 12, 2023
1:00 PM

AGENDA
1.    Call to Order.
2.    Roll call to establish quorum. 
      Determine that Notice of Meeting and Agenda were properly posted and meeting is conducted in accordance with the

      Oklahoma Open Meetings Act.
3.    Discussion, consideration and vote to approve or not to approve Items 3 A-D. (These items may be approved by one

       commission motion, unless any commission member(s) desire to have a separate vote on any or all of these items.)
       A.    Discussion and approval of minutes for the May 9, 2023 Regular Meeting.
       B.    Discussion and approval of minutes for the June 27, 2023 Special Meeting
       C.    Discussion, approval and possible action regarding May, June, July, and August 2023 Vouchers.
       D.    Discussion, approval, and possible action regarding May, June, July, and August 2023 Cash Balance Sheet.
4.    Curator’s report for discussion.
5.    Discussion and possible action on potential donation from Mrs. Merrie Suydam.
6.    Discussion and action on accessioning Migratory Bird Hunting Stamp.
7.    Discussion and action on deaccessioning certain Foundation owned artifacts pursuant to settlement agreement.
8.    Foundation report to Commission.
9.    Friends of the Museum report to the Commission.
10.   Discussion and possible action on improvements and repair to HVAC system.
11.    Discussion and possible action on laser shooting exhibit.
12.    Interim Executive Director’s report for discussion, approval, and possible action.
       A.    Activities report.
        B.    Budget Proposal to State of Oklahoma

13.    Vote whether to go or not to go into Executive Session pursuant to Okla. Title 25, Section 307 (B)(1), applications received

        for employment and hiring Executive Director and employment and compensation of employees of the J.M. Davis Arms

        and Historical Museum, the discussion of which matters would violate confidentiality requirements of state or federal law.

        The discussion of which matters would violate confidentiality requirements of state or federal law.

14.     Return to Open Session. Chair’s statement regarding Executive Session.
15.    Chairman’s report on activities related to Search Activity for Executive Director.
16.    Discussion of meeting with Hampton Creative and Selser Shaefer Architects related to rebranding and improvements to

        Museum in anticipation of Rt 66 Centennial.
17.    Discussion and Possible Action regarding additional meeting dates for the Commission
18.    New Business: Any matter not known about or which could not have been reasonably foreseen prior to the required time

        of posting.
19.    Adjourn.